Information for Suppliers
home / Information for Suppliers
Please, get familiar with the terms and regulations on Commercial Offer submission, if planning to submit one to “Maxidom” company.
In case your Commercial Offer does not meet all the requirements stated below, it will not be considered.
1. General regulations
1.1. Time for Commercial Offer Consideration
- In case the submitted Commercial Offer meets all the requirements stated below, the reply shall be sent by email within 14 days after submission.
1.2. Terms of Commercial Offer Submission
- Commercial Offers are taken into consideration only when received from companies, meeting all the requirements, stated in Section 2 – “Requirements for Suppliers”.
- Commercial Offers can deal only with the goods meeting all the requirements, represented in Section 3 - “Goods Requirements”.
- Commercial Offer sent to
means that Supplier agrees to the terms of the “Delivery Contract” of Maxidom Company.
- Terms represented in Commercial Offers sent to Maxidom Company should be mutually beneficial and fit the current situation in the market.
- Commercial Offer can be sent only to
- If it is not possible to send an electronic version of catalogues by email, their printed version or electronic version recorded on CD/DVD, can be sent in envelopes with “To the attention of Commercial Department” note. There should also be reference to the same Commercial Offer sent previously by email thus enabling us to determine its addressee. Envelopes can be sent to Maxidom either through Express-Delivery Services to the address: 195220, St. Petersburg, Favorskogo str., 12, or can be delivered personally to the Administrator of Trading Hall to the address: Grazhdansky prospect, 18A.
- All Commercial Offers should be submitted in the specified form and format (see Appendix 2 and Section 5). Any modifications of documentary forms and formats of Commercial Offer are inadmissible. Commercial Offers, the form and format of which do not meet the said requirements, are not taken into consideration and no reply to them is given.
- No modifications or specifications to the submitted Commercial Offer are considered.
- All modifications and specifications presuppose submission of another Commercial Offer in the specified form.
- Commercial Offers addressed to different Commodity Departments should be submitted separately.
- Catalogues, samples and other materials, sent together with the Commercial Offer, are not returned to the sender.
- It would be advantageous to provide in the Commercial Offer planogram of offered goods as well as calculations on goods quantity for Appendixion and storing. Planograms should be worked out on the basis of standard dimensions of display racks – 1,33 m. width and 2,00 m. height - as well as dimensions of pallet trade equipment, used in Maxidom stores. It is also considered to be advantageous to provide special shop equipment, designed specially for the above mentioned display racks of Maxidom stores. Display racks and corresponding calculations should be attached to the Commercial Offer as separate files.
- It would be advantageous when Supplier is ready to provide a specialist for working directly with Maxidom stores or to provide promoters for goods, supplied to Maxidom stores. It would also be an advantage to organize regular classes on particulars of supplied goods for the sales-assistants working in Maxidom stores.
- It would be advantageous to provide absolute guarantees for all goods, supplied to Maxidom stores.
- Supplying company should be ready to organize goods delivery within 3 calendar days.
- It would be advantageous to provide a program and budget planning for promoting the supplied goods. Such a program and budget planning should be attached to the Commercial Offer as a separate file.
- It would be advantageous to undertake regular marketing researches on customers’ preferences and consumption limits, loyalty and competition. The research results should be represented in a separate file attached to the Commercial Offer.
- It would be advantageous to provide information about selling prices of other trading companies.
2. Requirements for Suppliers
- Commercial Offers can be accepted only from legal entities.
- Commercial Offers can be accepted from companies using general scheme of taxation.
- Commercial Offers can be accepted from companies without any VAT benefits.
- Supplying company should have an email address with an opportunity to check the email box not less than two times during a working day.
- Supplying company should have active anti-virus programs installed in all PC, used for electronic data exchange with Maxidom Company.
- When fulfilling the terms of Maxidom Delivery Contract no change of legal entity or assignment of duties and obligations to the third party is admissible.
- If necessary, Supplying Company can be obliged to have its own After-Sales Service Center or to have an After-sales Service Contract with some other authorized Service Center.
- Supplying Company should organize primary and regular classes on skilled dealing with supplied goods for sales-assistants of Maxidom Company.
3. Goods Requirements
3.1. Packaging and Marking Requirements:
- Goods should be individually packed so that they could be sold in self-service stores.
- Goods should have proper packaging so that quality of goods could be fully preserved during goods’ transportation and storage. Supplier bears full responsibility for any damages done to the goods due to their improper packaging.
- Goods transported in trucks should be delivered in standard euro-pallets (GOST 9557-87).
- Every item should have its label, under GOST R 51121-97.
3.2. Pre-sales Support:
- Goods should have their individual bar-codes (in EAN-13 or in other international coding standards) so that it could be easily determined to which article in Supplier’s or Buyer’s assortment the goods refer to.
- Supplier is obliged to provide pre sales support for goods that are to be delivered to Buyer’s warehouse. The pre-sales support presupposes marking delivered goods with unique bar-codes, corresponding to the worked out coding system (clause 3.2.4). In case goods are marked with unique manufacturer’s bar-codes meeting all the requirements specified in clause 3.2.1, Supplier should solve the issue on the necessity of marking goods with his own bar-codes.
- In case goods are marked with manufacturer’s bar-codes, Supplier should mark the goods with his own bar-codes, affixing them over manufacturer’s bar-codes. If there have been no previous agreement on special conditions of bar-coding, goods should be marked with bar-codes so that they could be scanned easily at cash registers in self-service stores or at goods receiving department. Bar-codes should be stuck on or affixed to the flat surface of goods.
- In case Supplier uses his own local bar-codes, Supplier should mark all the goods of his assortment with bar-codes assigning a unique bar-code to every commodity item. All bar-codes should consist of thirteen figures and have the following structure:
- the first two figures are “22”
- the following 4 figures signify a Supplier’s code
- the following 6 figures signify a unique commodity item code, registered in Supplier’s recording system
- the last figure is the control figure calculated under special scheme in accordance with international EAN-13 regulations on coding
- All bar-codes of supplied goods should be enumerated in Protocol on Prices Agreement. Supplier is responsible for the correct enumeration of bar-codes in Protocol on Prices Agreement.
- Buyer is entitled to change some bar-codes of commodity items enumerated in Protocol before Protocol’s signing as well as after its coming into effect (including the right of Buyer to demand from Supplier the replacement of manufacturer’s bar-code with the local one). In such a case Supplier should follow Supplier’s prescriptions on bar-coding, represented in written form.
3.3. Documentation Requirements:
- Supplier is obliged to supply goods completed with relevant documents. In particular, Supplier is obliged to supply goods with relevant Certificates of Conformity to Quality Standards, Hygienic Certificates, user manuals and other documents necessary for trade in the supplied goods on the territory of Russia. All the specified documents should be in Russian language.
- Supplier is obliged to provide copies of certificates certified as required by the applicable legislation.
4. Basic terms of goods delivery to Maxidom COMPANY
- Basic terms of delivery – DDP (Incoterms-2000)
- Domestic Suppliers should organize goods deliveries to each of the 7 Maxidom stores on the basis of individual applications, and foreign Suppliers should organize goods deliveries to the central warehouse of Maxidom.
5. Terms of Payment and Information services
- One of the obligatory conditions for the supplying company is Supplier’s Credit accommodation in the amount of goods costs displayed in all Maxidom stores.
- Deferment of payment should be granted for not less than 60 days. Terms of deferment should be defined individually for goods characterized by low turnover.
- Payment should be made only in Russian currency and received on account.
- When making Delivery Contract, Supplier should make payments for registration of every commodity items in Buyer’s trading system. Registration costs are determined under the company management depending on the number of commodity items, registered in Buyer's Trading System of each store.
6. Files for submission
| Commodity Department | Forms for submission | Contacts |
| Address | ||
| Garden products | Load | |
| Toys | Load | |
| Stationary | Load | |
| Pet products | Load | |
| Tools, hardware, car products | Load | |
| Home furnishings and cosmetics | Load | |
| Furniture | Load | |
| Building materials, timber | Load | |
| Laminated parquet, linoleum, ceramic tiles | Load | |
| Paints and varnishes, painting tools | Load | |
| Textile | Load | |
| Wallpaper | Load | |
| Sanitary engineering | Load | |
| Household appliances | Load | |
| Lighting fixtures and wiring devices | Load | |
| Audio video | Load |
«Volex»
